Running effective engineering design reviews

The term design review can have a lot of different meanings depending on the context in which it is used.

A design review can be as simple as a non-structured peer review of a prototype as it comes to life in the prototype development lab. In heavily regulated industries (automotive, military, aerospace, and medical device) the term design review has a fairly specific definition in that there are established requirements for a milestone review to be considered a formal design review.

A common approach for a formal design review is that a multidisciplinary team, including domain experts not actively involved on the project, are brought together to critique a design. The objective is to compare the current state of the design to a set of requirements, utilizing the collective wisdom of the team to digest the information and provide feedback on the emerging design solution. Ultimately, the team either approves the design state or creates a prioritized list of issues that should be mitigated prior to progressing to the next phase of development.

These formal milestones are almost without exception on the critical path, often gating the release of prototyping builds, funding cycles, and eventually tooling and commercial release. When not orchestrated well, a design review can very quickly turn into an unproductive meeting in which the value-add of the exercise is limited. Worse yet, a poorly executed design review can send a team spinning with an action item list that is poorly conceived based on the simple yet well-understood rule of garbage in equals garbage out.

So, what does it take to do it right? Here are some things we consider best practices for facilitating engineering design reviews:

1. Assign a facilitator. That person doesn’t necessarily need to be the technical lead on the project. In fact, many times it may be better if they are not. The facilitator needs to plan the review, decide who needs to participate, determine if the review will be complex enough that information needs to be provided ahead of time, etc. Make sure to assign a note taker.

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    The purpose of the review is to uncover concerns to help make your product better.

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